How to Setup Google and Outlook Calendars to Sync with Artful Agenda

How to Setup Google and Outlook Calendars to Sync with Artful Agenda

syncing google, outlook, and icloud with artful agenda

It’s safe to assume that you’ve used some type of calendar for much of your life. And if any of that calendar use was digital, you’re probably pretty familiar with the ins and outs of your current calendar program. Still, since Artful Agenda’s most valuable features require the correct set up of your calendar source, I thought it’d be a good idea to review the set-up procedures for the most common platforms so that you’re not missing out on features that could make your life more productive AND beautiful.

Begin by setting up your calendars with Google, Outlook or iCloud. (We’ll be focusing on Google and Outlook for now, but iCloud follows a similar process.) All of these calendar platforms sync seamlessly with Artful Agenda. Once the setup is complete, the information will be shared between the two instantly. I’d recommend focusing on some basic calendar features first. Then jump into fun designs and playful patterns in your Artful Agenda. If you can’t decide on a platform, use all three! You can sync multiple Google, Outlook, or iCloud accounts with your Artful Agenda.

Let’s see how!

Google Calendar

If you have a Gmail account, Google Calendar will be your most seamless option since a calendar comes automatically synced with your account. Type into your browser bar and you will see the calendar for the Gmail account you are currently signed into.  If it hasn’t been set-up yet, it will look like this:

You will notice that Google has already created some basic calendars under My Calendars on the left side of the screen. If you click the 3 dotted lines that appear when you hover over each calendar and select Settings and Sharing, you can see there are options to share your calendars and update notification preferences.

Color coding is a key feature in the Artful Agenda experience. The easiest way to colorfully organize the different facets of your life (work, kids, travel, etc.) is to create a calendar for each category.  You can make as many calendars as you want by clicking on the “+” next to Other Calendars and choosing Create New Calendar. There you will be able to name your calendar, (for example “Soccer Games”) and adjust your sharing permissions. This calendar will show up in your My Calendars section and should be automatically set to sync with Artful Agenda. Once you finish in Google Calendar, return to Artful Agenda and go to Calendar Settings > Sync Calendars and “Soccer Games” should be pulled into your list of calendars. This will allow you to give it a unique color so that every event you add automatically shows up color-coded! To watch a video of all of these steps you can go here.

Your Artful Agenda calendar can also accommodate any calendars that have been shared with you by family members, work colleagues, or anyone else that may want you to stay up to date with a calendar they have created. As long as the other person adds the Gmail address you are using for Artful Agenda to their calendar, it will be available for you to view and color code in Artful Agenda.

To view and use any of your additional Google accounts on Artful Agenda, you (or whomever is sharing a calendar with you) just needs to share the additional calendar with the Gmail account you have synced to Artful Agenda. (You will do this in Google sharing settings: Make sure to choose the permission settings that allow you to “make changes and manage sharing”. Once you do this, just click “sync calendars” on Artful and you should be good!

Outlook Calendar

For those of you who use Outlook, let’s go over the ins and outs of the Outlook calendar. You can find it under the Home tab when you open Outlook.

As far as the setup goes, Outlook is pretty similar to Google. If you would like to create multiple calendars inside your Outlook to stay organized, just click Add Calendar in the left column, and give your new calendar a name.

Viewing Inside Artful Agenda

If you find yourself wanting to downsize the number of calendars/categories viewable on your Artful Agenda, simply click on Calendar Settings and then click on the colored square to the left of the calendar titles you wish to toggle off from view.

Once you’ve linked up your calendar platforms and set up your preferred categories, your events will seamlessly synchronize across them all. This means you can transform those chaotic days into wonderfully productive ones. By assigning each aspect of your life a color that motivates you, you’ll find yourself tackling tasks with renewed enthusiasm. Perhaps consider incorporating a “Self Care” calendar, color-coded to evoke serenity – those moments deserve a scheduled spot! We hope this helped you with your calendar set-up so you can get the most out of your Artful Agenda!

  • Katherine Becker
    Posted at 19:32h, 20 August Reply

    I have gone through all the steps to sync my Outlook calendar but it is still NOT showing up in my Agenda and I cannot figure out why! I need help.

    • Katy Allen
      Posted at 18:12h, 25 August Reply

      Hi Katherine! I’m sorry you are having issues. You are welcome to submit a support ticket. To do this, click Tech Support in the menu section of Artful Agenda, and they should be able to help you out!

  • German Redrum
    Posted at 21:48h, 01 February Reply

    Hi, I have Outlook v 16.57 on my mac. I have a business account and two personal accounts. Is there a way to make them all sync, instead of having 3 calendars open? Because there are no instructions on this page to do that.

    • Katy Allen
      Posted at 14:58h, 04 February Reply

      Hi German. Thanks for sending your question over! You are able to sync more than one Google, iCal, or Outlook account. Here is a quick brief that details more on how to complete this.

  • Mackenzie
    Posted at 01:45h, 04 January Reply

    How do I get my artful agenda events to also show up on my iCloud calendar? Trying to get events to show up on my Apple Watch.

    • Katy Allen
      Posted at 16:33h, 13 January Reply

      Hi Mackenzie! When you add an event and choose your iCloud calendar within the event creation, you will see the event on both your iCloud account and your Artful Agenda. If you still have questions, you can email our support team at and they can help get you going!

  • Rashid Ellis
    Posted at 16:50h, 24 April Reply

    Some of our users use artful agenda to sync their calendars. They are not able to sync Artful Agenda with an Microsoft Exchange account. Is there a way for them to sync their Exchange calendar with Artful Agenda?

    • Rosemary Morrison
      Posted at 02:25h, 25 April Reply

      Hi Rashid! Unfortunately, due to settings related to Exchange calendars, we don’t have the ability to sync them. Exchange calendars block third-party apps like ours. The only way around this through legitimate channels is by having your IT dept enable hybrid mode.

  • Angie
    Posted at 16:25h, 13 May Reply

    What if I don’t want to merge/sync my calendars? I would like to use this app solely for school.

    • Rosemary Morrison
      Posted at 22:27h, 13 May Reply

      You do have to sync at least one Google, Apple, or Outlook calendar to use Artful Agenda. You can sync your current Google calendar account and create a sub-calendar just for school and turn the others off from syncing or just from view. You can also create a brand new Google account to use just for this purpose and sync it.

  • Linda Barney
    Posted at 15:27h, 15 May Reply

    I am confused–am I able to sync one each of my Outlook and Google calendar with AA, or just one? It is telling me I have successfully added Google and am trying to add Outlook but it is not on my dropdown when I click on the calendar icon.

    • Rosemary Morrison
      Posted at 20:59h, 15 May Reply

      Hi Linda! To link additional calendars go to your Calendar Settings > Manage Calendars > Connect with Microsoft > follow the prompts.

  • Kimberly Daniels
    Posted at 23:59h, 15 June Reply

    Is it possible to import a list maybe by plane text word or a spreadsheet to your lists so if you were to export say all of your outlook reminders for iCloud or Yahoo… Not Google…. Could you then import or paste that list in? That would be a game changer.

    • Rosemary Morrison
      Posted at 17:10h, 17 June Reply

      Hi Kimberly! You should be able to copy and paste plain text into the List tab.

  • Melody Shehorn
    Posted at 14:10h, 12 December Reply

    How do I remove a calendar that I no longer use?

    • Rosemary Morrison
      Posted at 00:46h, 13 December Reply

      Hi Melody! You would go to your source calendar either Google, iCloud, or Outlook and delete it there and then come back to Artful Agenda and go to Calendar Settings > Sync Calendars to save the change in AA.

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